MINUTES OF THE MEETING OF
THE GOVERNING BOARD
OF THE COLORADO COUNTY OFFICIALS AND
EMPLOYEES RETIREMENT ASSOCIATION
The monthly meeting of the Governing Board of the Colorado County Officials and Employees Retirement Association was held at 9:00 a.m. on the 21st day of June 2019 at the office of the Association via teleconference.
The following were present at the meeting:
Lucas Hale, Board Chairman
Chris Felton, Board Member
Paul Danley, Board Member
Tobe Allumbaugh, Board Member
Jerry DiTullio, Board Member
Elizabeth Price, Executive Director
Tim Mullen, Chief Financial Officer
Ed Krisor, Legal Counsel
Dawn Small, MARCOM Director
Susan Cleeton, Director of Client Management
Susan Hofmann, Executive Planner & Administrator
Lois Kruse, Office Administrator
Board Member Scott Vargo was not present.
Lucas Hale called the meeting to order,
A motion was made by Paul Danley to approve the minutes of May 17, 2019. The motion was seconded by Chris Felton and passed unanimously.
Marketing Research Presentation was given by Susan Geiser and Janet Flesch of 1st Resource.
There were in depth interviews with Employers and Employees. Rob Spangler from Leading Associates was also present for the presentation. At the conclusion of the presentation they left the meeting.
Executive Director report was given by Elizabeth Price.
There are three nominees for the vacant board position.
Strategic Plan update: Elizabeth Price updated the board on the progress being made in reference to the current strategic plan. Motion to modify the plan was made by Lucas Hale and seconded by Chris Felton. Motion passed unanimously.
Mission Critical Training: After a lengthy discussion the computer training schedule was modified not to exceed $15,400. Motion was made by Paul Danley to approve the training for staff. Motion was seconded by Lucas Hale and the motion passed.
Resolution – Posting of the meeting notices: Motion to adopt the resolution was made by Toby Allumgaugh and seconded by Chris Felton and passed unanimously.
Ed Krisor will report back at the next meeting regarding the posting of the minutes.
Resolution – name change: Motion to adopt the resolution made by Paul Danley, seconded by Chris Felton and passed unanimously.
CCOERA Open House: There was positive discussion about an open house from 1:00 p.m. until 5:00 p.m. in November or December.
Marketing report was given by Dawn Small.
Client Services update was given by Susan Cleeton.
Scholarship report was given by Susan Hofmann. Names or the winners were presented to the board for approval. A motion to approve the sinners as stated was made by Chris Felton, seconded by Lucas Hale and passed unanimously.
CFO report was given by Tim Mullen for financials ending March 31, 2019. Tim reported of the fees update.
An R.F.I. has been sent out to: Empower, Nationwide, Voya, Prudential. The deadline was June 21, 2019.
Tim received an audit engagement letter and the proposal stated that the fee would be the same as in 2018 at $57,000. This was postponed until the next meeting for approval.
Summit County Ambulance Service- This was tabled until Scott Vargo is available.
A motion was made by Lucas Hale to go into Executive Session pursuant to 24-6-402(9b) C.R.S. for the purpose of discussion with the advice from legal counsel regarding initial conclusions-Investment advisors’ registration and liability. Motion was seconded by Chris Felton and passed unanimously. Out of Executive Session.
A motion was made by Lucas Hale, seconded by Paul Danley and passed unanimously to go into Executive Session pursuant to 24-6-402(4)(b) C.R.S. for the purpose of discussion with and advice from legal counsel regarding employer participant agreement. Out of Executive Session.
A motion was made by Lucas Hale, seconded by Chris Felton and passed unanimously to go into Executive Session pursuant to 24-6-402(4)(f) C.R.S. for the purpose of discussion with and advice from legal counsel regarding staff personnel matters. Out of Executive Session.
Expense Reports- reviewed and approved.
The next business meeting of the CCOERA Board will be held on August 16, 2019 at the office of the Association.
There being not further business to come before the Board, the meeting was adjourned.